Policies for Power Automate
AI summary
Power Automate policy templates check your flows for issues across four categories: clean-up, licenses and costs, adoption, and operations. Templates flag problems such as stopped flows, flows without owners, unused flows, and flows requiring premium licenses. Templates marked as Recommended are where you should start.
These are the policy templatesPolicyA policy is a governance rule that Rencore Governance checks against your inventory, for example Teams without owners.Read more for Power AutomatePower AutomatePower Automate, formerly Microsoft Flow, is the Microsoft low-code tool for automated workflows called flows.Read more, grouped by what they look for. Each template checks one kind of object and flags every item that breaks the rule. The severity shows how serious a violation is; a Recommended pill marks the templates Rencore recommends you start with.
See the Power Automate inventory reference for the objects these templates work on.
Clean-up 5
Inactive, empty, ownerless or outdated objects you can archive or delete.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| Stopped flows Recommended | Shows FlowsFlowA flow is a Power Automate workflow, made of a trigger and actions, that runs a task automatically across apps and services.Read more that have stopped. | High | Flow |
| Flows without runs Recommended | Shows Flows that have never been used. | Medium | Flow |
| Unused flows Recommended | Shows Flows created more than 30 days ago that haven't run in more than 180 days. | Information | Flow |
| Flows without owners | Shows Flows that have no Flow Owners. | Information | Flow |
| Stopped flows last week with errors Recommended | Shows Flows that have stopped. | High | Flow |
Licenses and costs 1
Licenses, spend and storage that cost money without being used.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| Flows requiring a premium license Recommended | Shows Flows with premium connectors, premium actions or premium triggers (e.g. common data service). | High | Flow |
Adoption 1
How well people use the tools you have rolled out.
Operations 6
Day-to-day hygiene: naming, ownership, settings and configuration.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| Flows with many runs in last 30 days Recommended | Shows flows with run count exceeds defined value (default 100 runs). | Information | Flow |
| Complex flows | Flows with many actions (default 20+), that might require additional documentation. | Information | Flow |
| Long running flows Recommended | Shows Flows that ran for a longer period (default 3 hours). | High | Flow |
| Flows with errors Recommended | Shows Flows that have failed runs and might not function as intended. | Low | Flow |
| Flows not shared with specific service account | Shows all Flows that are not shared with a specified service account (adjust account in Policy). | Low | Flow |
| Flows that use a specific connector | Shows Flows that use a specific connector (default Twitter). | Low | Flow |
Frequently asked questions
How many built-in policies does Rencore Governance provide for Power Automate?
How many built-in policies does Rencore Governance provide for Power Automate?13 built-in policies, such as Flows with many runs in last 30 days, Flows requiring a premium license and 11 more.
How are the Power Automate policies grouped?
How are the Power Automate policies grouped?By category: Clean-up, Licenses and costs, Adoption and Operations.
Which Power Automate policies are recommended?
Which Power Automate policies are recommended?Flows with many runs in last 30 days, Flows requiring a premium license, Long running flows and 6 more.
Which module includes the Power Automate connector?
Which module includes the Power Automate connector?The Power Automate connector is part of the Apps, Automation & BI module of Rencore Governance, an add-on module on the Premium and Enterprise Plans. The connector is generally available.