Flows without owners
AI summary
Power Automate flows without owners present a governance risk: nobody fixes them when they fail, and they may keep running on connections of employees who have left. Assign new owners to these flows or delete them.
What it detects
Shows FlowsFlowA flow is a Power Automate workflow, made of a trigger and actions, that runs a task automatically across apps and services.Read more that have no Flow Owners.
Why it matters
A flow without owners has nobody to fix it when it fails or to answer for the data it moves. It may keep running on the connections of someone who has left, until those break. Add a new owner in the Power Platform admin centerAdmin centerAn admin center is the web portal where administrators manage one Microsoft service, such as the Microsoft 365 admin center, the Teams admin center or the Microsoft Entra admin center.Read more, or turn the flow off and delete it.
The rule
Every Flow that has no Owner Users
In Rencore Governance
Details
| Applies to | Flow |
|---|---|
| Connector | Power Automate |
| Severity | Information |
| Category | Sprawl |
| Recommended | No |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Flow objects:
- Flows with many runs in last 30 days (Information)
- Flows requiring a premium license (High)
- Complex flows (Information)
- Long running flows (High)
- Flows with errors (Low)
- Flows not shared with specific service account (Low)
- Stopped flows (High)
- Flows without runs (Medium)
- New flows (Information)
- Flows that use a specific connector (Low)
- Unused flows (Information)
- Stopped flows last week with errors (High)
Frequently asked questions
What does the flows without owners policy detect?
The Flows without owners policy shows Flows that have no Flow Owners.
Which objects does the flows without owners policy check?
The Flows without owners policy checks Flow objects from the Power Automate inventory and reports each one that matches its rule as a violation.
How severe is a violation of the flows without owners policy?
Violations of the Flows without owners policy have Information severity. The policy is in the Sprawl category.
Which module includes the flows without owners policy?
The Flows without owners policy comes with the Power Automate connector in the Apps, Automation & BI module of Rencore Governance, an add-on module on the Premium and Enterprise Plans.
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