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Reference

Flow

Last updated Inventory Power Automate

AI summary

Rencore Governance scans all Power Automate Flows in your tenant and tracks properties like creator, connections, actions, and state. You can use predefined policies to identify flows that need attention, such as stopped flows, flows with many runs, or flows requiring premium licenses. The system maintains flow metadata and relationships to users, groups, environments, and other objects.

All Power Automate Flows in your tenant

Part of the Power Automate inventory.

In Rencore Governance

The Flow inventory page in Rencore Governance: counts, trend, violated policies and the list of objects
The inventory page in a Rencore demo Environment, captured October 2026.

Scan settings

Default scanning interval Allowed scanning intervals Data removal during incremental scan
Daily Daily, Weekly, Bi-Weekly, Monthly, Never, Initial Yes

Properties

Property Type Description Automation placeholder
Actions Count Int32 Number of actions used in the flow {{Flow.ActionsCount}}
ApiId String API path of the flow {{Flow.ApiId}}
Connections Count Int32 Number of connections used in the flow {{Flow.ConnectionsCount}}
Initially Scanned DateTime Shows when this object was initially found in a scan. {{Flow.CreatedTime}}
Creator User Flows created by the user. Default scanning interval: Initial Default scanning interval: Initial. {{Flow.CreatorObjectId}}
Creator name String Name of the flow creator. {{Flow.CreatorObjectIdName}}
Creator Tenant Id String Tenant ID of the user who created the flow {{Flow.CreatorTenantId}}
Creator User Id String User Id of the user who created the flow {{Flow.CreatorUserId}}
Creator User Type String User Type of the user who created the flow {{Flow.CreatorUserType}}
Display Name String Display name of the flow {{Flow.DisplayName}}
Flow Environment Environment Flows in this environment. Default scanning interval: Initial Default scanning interval: Initial. {{Flow.Environment}}
Environment Name String Flow Environment Name of the environment where the flow is saved in {{Flow.EnvironmentName}}
Environment Url String Flow Environment Url of the environment where the flow is saved in {{Flow.EnvironmentUrl}}
Created Date DateTime Creation Date of the flow {{Flow.FlowCreatedTime}}
Last modified DateTime Date when the flow was last modified by a user {{Flow.FlowLastModifiedTime}}
Last scan update DateTime Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change. {{Flow.LastModifiedTime}}
Last run DateTime Date when the flow last ran {{Flow.LastRun}}
ObjectId String Object Id of the flow {{Flow.ObjectId}}
Provisioning Method String Provisioning method of the flow {{Flow.ProvisioningMethod}}
Risk Score Int32 Stores risk score {{Flow.RiskScore}}
Risk Score Update DateTime Stores risk score update {{Flow.RiskScoreLastUpdate}}
Risk Score Value String Stores risk score value like Low_Low {{Flow.RiskScoreValue}}
State String State of the flow. Possible values: Started, Stopped, Suspended Allowed values: Started, Stopped, Suspended. {{Flow.State}}

Relations

Relation Connector Description
Group Microsoft 365 Groups that own the Flow
Group Microsoft 365 Groups that can use the Flow
User Microsoft 365 Users that own the Flow (direct or via security group)
User Microsoft 365 Users that own the Flow (direct or via security group)
User Microsoft 365 Users that can use the Flow (direct)
User Microsoft 365 Users that can use the Flow (direct or via security group)
User Microsoft 365 All users registered in your tenant (internal, external)
Action Power Automate Actions used in the Flow
Connection Power Automate Connections used in the Flow
Environment Power Automate All Power Automate environments in your tenant
Run Power Automate All Flow Runs of your Flows
Trigger Power Automate Triggers used in the Flow
List/library SharePoint SharePoint lists that own the Flow
List/library SharePoint SharePoint lists that use the Flow

Segments

Segment Description
Flows with 10 or more actions All complex flows
Flows with 3 or more connections All Flows that user combine many services
Stopped flows All stopped Flows

Actions

This object does currently not have any actions.

Policy Severity Description
Flows with many runs in last 30 days Information Shows flows with run count exceeds defined value (default 100 runs)
Flows requiring a premium license High Shows Flows with premium connectors, premium actions or premium triggers (e.g. common data service)
Complex flows Information Flows with many actions (default 20+), that might require additional documentation
Long running flows High Shows Flows that ran for a longer period (default 3 hours)
Flows with errors Low Shows Flows that have failed runs and might not function as intended
Flows not shared with specific service account Low Shows all Flows that are not shared with a specified service account (adjust account in Policy)
Stopped flows High Shows Flows that have stopped
Flows without runs Medium Shows Flows that have never been used. Warning: Flows with runs that happened before the first flow scan of Rencore Governance occurred will not be found.
New flows Information Shows Flows created in the last defined number of days (default 30 days)
Flows that use a specific connector Low Shows Flows that use a specific connector (default Twitter)
Unused flows Information Shows Flows created more than 30 days ago that haven't run in more than 180 days
Flows without owners Information Shows Flows that have no Flow Owners
Stopped flows last week with errors High Shows Flows that have stopped

Frequently asked questions

What is the flow object in Rencore Governance?

All Power Automate Flows in your tenant. Flow is an object type in the Power Automate inventory of Rencore Governance.

Which properties does Rencore Governance collect for flow?

Rencore Governance collects 23 properties for Flow, such as Actions Count, ApiId, Connections Count and 20 more.

Which policies check flow objects?

13 built-in policies check Flow objects, such as Flows with many runs in last 30 days, Flows requiring a premium license and 11 more.

How often is flow scanned?

By default daily. You can change the scan interval of Flow objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which module includes the Power Automate connector?

The Power Automate connector is part of the Apps, Automation & BI module of Rencore Governance, an add-on module on the Premium and Enterprise Plans. The connector is generally available.

Related pages

Related pages