Sprawl & lifecycle

Provisioning in Rencore Governance creates new Teams, SharePoint sites and other workspaces from templates, requests and approvals.

Find Teams, sites and communities nobody uses anymore, ask the owners whether they are still needed, and archive or delete the rest.

Automation Teams SharePoint Viva Engage

Find what people who left still own or hold, such as Teams, sites, OneDrives and licenses, and hand it over or remove it.

Access & Sharing Microsoft 365 Entra ID Teams SharePoint OneDrive Copilot

Know every Copilot Studio and SharePoint agent, find the ones without an owner, the stale ones and the ones that answer from public websites, and clean them up.

AI Governance Copilot Studio SharePoint Copilot Claude Enterprise ChatGPT Enterprise

Know every Power App, flow and Power BI workspace, and find the ones without owners, the unused ones and the ones shared too widely.

Access & Sharing Power Apps Power Automate Power BI

Find Teams, sites and groups with no owner, one owner or only disabled owners, and get a second owner in place.

Teams SharePoint Microsoft 365

See storage use against quota for every site and OneDrive, get warned before a quota is full, and trim old file versions.

Licences & Costs SharePoint OneDrive

What Rencore Governance covers for ChatGPT Enterprise: 33 object types, 30 policies, 18 automations and 9 built-in actions, grouped by product area.

Preview Inventory Policies Access & Sharing Licences & Costs Reports Automation ChatGPT Enterprise

Detects ChatGPT projects whose owner is inactive or no longer in the workspace. Built-in ChatGPT Enterprise policy "ChatGPT project with an inactive owner".

Preview Policies ChatGPT Enterprise

What Rencore Governance covers for Claude Enterprise: 21 object types, 17 policies, 2 automations and 1 built-in action, grouped by product area.

Preview Inventory Access & Sharing Licences & Costs Reports Automation Claude Enterprise

Detects Claude projects that hold neither a chat nor an attachment and are therefore unused. Built-in Claude Enterprise policy "Claude project is empty".

Preview Policies Claude Enterprise

Detects Claude projects whose last update is more than 90 days old and which are therefore likely abandoned. The "Claude project not updated in 90 days" policy.

Preview Policies Claude Enterprise

What Rencore Governance covers for Copilot Studio: 12 object types and 10 policies, grouped by product area.

Inventory Access & Sharing Licences & Costs Reports Automation Copilot Studio

Detects custom GPTs whose owner is inactive or no longer in the workspace. Built-in ChatGPT Enterprise policy "Custom GPT with an inactive owner".

Preview Policies ChatGPT Enterprise

Shows all disabled user accounts. The built-in Microsoft 365 policy "Disabled user accounts": what it detects and the rule behind it.

Policies Microsoft 365

Identifies unused workspace containers that should be removed to maintain environment cleanliness. Built-in Power BI policy "Empty Workspace cleanup alert".

Policies Power BI

Flags users creating 5+ unpublished agents, indicating potential training needs or cleanup requirements. The "Excessive draft agent creation pattern" policy.

Policies Copilot Studio

Shows Flows that have no Flow Owners. The built-in Power Automate policy "Flows without owners": what it detects and the rule behind it.

Policies Power Automate

What the built-in Power Automate policy "Flows without runs" in Rencore Governance detects, and the rule behind it.

Policies Power Automate

Shows groups with users (owners and members) that have disabled accounts. Built-in Microsoft 365 policy "Groups with disabled user accounts".

Policies Microsoft 365

Detects developer machines not seen for 30 days that are still paired for remote control. Built-in ChatGPT Enterprise policy "Idle Codex machine still paired".

Preview Policies ChatGPT Enterprise

Identifies all unused content types for possible archiving or removal to improve environment efficiency. The "Inactive Power BI content alert" policy.

Policies Power BI

Identifies specifically reports without recent activity for review and potential archiving. Built-in Power BI policy "Inactive Power BI reports".

Policies Power BI

Identifies workspaces without user activity that may be candidates for archiving or consolidation (30 days). The "Inactive Power BI Workspaces" policy.

Policies Power BI

Shows teams with no message posted in last 6 month and no SharePoint content modified in last 6 month. Built-in Teams policy "Inactive teams".

Policies Teams

Detects inactive workspace users who still own GPTs, projects, agents, Codex environments or library files. The "Inactive user still holding objects" policy.

Preview Policies ChatGPT Enterprise

Detects workspace users who are not provisioned through SCIM. Built-in ChatGPT Enterprise policy "Manually managed ChatGPT user".

Preview Policies ChatGPT Enterprise

What Rencore Governance covers for Microsoft 365: 11 object types, 29 policies, 4 automations and 24 built-in actions, grouped by product area.

Inventory Policies Access & Sharing Licences & Costs Reports Reviews Provisioning Automation Microsoft 365

What Rencore Governance covers for OneDrive: 4 object types, 7 policies, 3 automations and 3 built-in actions, grouped by product area.

Inventory Access & Sharing Licences & Costs AI Governance Reports Automation OneDrive

Finds OneDrive accounts linked to disabled user accounts that should be reassigned or deprovisioned. The "OneDrive belongs to a disabled user account" policy.

Policies OneDrive

What the built-in OneDrive policy "OneDrive contains files from disabled user accounts" in Rencore Governance detects, and the rule behind it.

Policies OneDrive

What the built-in Copilot Studio policy "Orphaned Copilot agent ownership gap" in Rencore Governance detects, and the rule behind it.

Policies Copilot Studio

Identifies datasets not connected to any reports that may be consuming resources unnecessarily. Built-in Power BI policy "Orphaned Power BI datasets".

Policies Power BI

What Rencore Governance covers for Power Automate: 6 object types, 13 policies, 2 automations and 4 built-in actions, grouped by product area.

Inventory Policies Licences & Costs Reports Automation Power Automate

What Rencore Governance covers for Power BI: 12 object types and 10 policies, grouped by product area.

Inventory Access & Sharing Reports Automation Power BI

Detects remote sessions that are still in a running state but have not been updated in more than 30 days. The "Remote session left unfinished" policy.

Preview Policies Claude Enterprise

What Rencore Governance covers for SharePoint: 14 object types, 32 policies, 9 automations and 19 built-in actions, grouped by product area.

Inventory Policies Access & Sharing Licences & Costs AI Governance Reports Reviews Provisioning Automation SharePoint

Archiving puts a Team or SharePoint site into a read-only state when it is no longer in active use, without deleting it. Rencore Governance archives through…

A classic site is a SharePoint site built on the older classic experience, with classic pages and lists instead of modern ones.

SharePoint

A storage limit, or quota, caps how much space a SharePoint site or a OneDrive can use from the storage of your tenant.

SharePoint OneDrive

Version history keeps earlier versions of each file in a SharePoint or OneDrive library. Every stored version counts against the storage limit of the site.

SharePoint

The workspace lifecycle covers a Microsoft 365 workspace, such as a Team or SharePoint site, from request to removal.