Unused agent cleanup candidate - 90 days

Last updated Oct 17, 2026 Policies Sprawl & Lifecycle

AI summary

A Rencore Governance policy detects Copilot agents with no activity for 90+ days and flags them as cleanup candidates. Review these inactive agents with their creators to confirm they are no longer needed, then unpublish or remove them to reduce sprawl, security risk, and maintenance overhead.

Severity: Medium Sprawl Recommended Generally available

What it detects

Flags inactive agents with no usage for 90+ days as candidates for cleanup to reduce sprawl.

Why it matters

Unpublish or remove agents showing no activity for 90 days to reduce environment clutter, minimize security attack surface, and eliminate unnecessary maintenance overhead. Review inactive agents with their original creators to confirm they are no longer needed, document any valuable configurations or prompts before removal, and establish a regular cleanup schedule to prevent accumulation of abandoned agents that could pose security risks or compliance issues.

The rule

Every Copilot Agent where Is Published is true that has no Agent Conversations where Started On is less than 90 days ago and Session Outcome not like 'None'

In Rencore Governance

Details

Applies to	Copilot agent
Connector	Copilot Studio
Severity	Medium
Category	Sprawl
Recommended	Yes
Recommended automation	None
License type	Standard

Other policies that check Copilot agent objects:

Resource Groups with too many services (High)
Autonomous Copilot agent risk (Medium)
Autonomous Copilot agent with scheduled trigger (High)
External web content dependency risk (Medium)
Orphaned Copilot agent ownership gap (Medium)
Stale unpublished Copilot agents - 30 days (Medium)
Unauthenticated public agent security risk (High)

Frequently asked questions

What does the unused agent cleanup candidate - 90 days policy detect?

The Unused agent cleanup candidate - 90 days policy flags inactive agents with no usage for 90+ days as candidates for cleanup to reduce sprawl.

Which objects does the unused agent cleanup candidate - 90 days policy check?

The Unused agent cleanup candidate - 90 days policy checks Copilot agent objects from the Copilot Studio inventory and reports each one that matches its rule as a violation.

How severe is a violation of the unused agent cleanup candidate - 90 days policy?

Violations of the Unused agent cleanup candidate - 90 days policy have Medium severity. The policy is in the Sprawl category.

Which module includes the unused agent cleanup candidate - 90 days policy?

The Unused agent cleanup candidate - 90 days policy comes with the Copilot Studio connector in the AI & Agents module of Rencore Governance, an add-on module on the Premium and Enterprise Plans.

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