Custom GPT with an inactive owner

Last updated Oct 17, 2026 Preview Policies Sprawl & Lifecycle

AI summary

Rencore identifies custom GPTs whose owners are no longer active. Orphaned GPTs operate without oversight; isolate the sharing first, then confirm with the owner's manager before deletion.

Severity: Medium User Offboarding Recommended Preview

What it detects

Detects custom GPTs whose owner is inactive or no longer in the workspace.

Why it matters

An orphaned GPT keeps working after its owner has gone. There is nobody to ask whether it is still needed, nobody watching what it calls, and nobody to notice when its knowledge files go out of date. Isolate first so the sharing stops, then confirm with the owner's manager before deleting.

The rule

Every ChatGPT Custom GPT where Owner Status not like 'active'

In Rencore Governance

Details

Applies to	ChatGPT custom GPT
Connector	ChatGPT Enterprise
Severity	Medium
Category	User Offboarding
Recommended	Yes
Recommended automation	Isolate ChatGPT Custom GPT
License type	Standard

Other policies that check ChatGPT custom GPT objects:

Custom GPT calls an external domain without authentication (High)
Publicly reachable custom GPTs (High)
Shared custom GPTs affected by the GPT retirement (High)
Stale custom GPT (Low)
Workspace-wide custom GPTs with editable configuration (Medium)

Frequently asked questions

What does the custom GPT with an inactive owner policy detect?

The Custom GPT with an inactive owner policy detects custom GPTs whose owner is inactive or no longer in the workspace.

Which objects does the custom GPT with an inactive owner policy check?

The Custom GPT with an inactive owner policy checks ChatGPT custom GPT objects from the ChatGPT Enterprise inventory and reports each one that matches its rule as a violation.

Which automation is recommended for the custom GPT with an inactive owner policy?

Rencore Governance recommends the Isolate ChatGPT Custom GPT automation template for the Custom GPT with an inactive owner policy.

How severe is a violation of the custom GPT with an inactive owner policy?

Violations of the Custom GPT with an inactive owner policy have Medium severity. The policy is in the User Offboarding category.

Which module includes the custom GPT with an inactive owner policy?

The Custom GPT with an inactive owner policy comes with the ChatGPT Enterprise connector (in preview) in the AI & Agents module of Rencore Governance, an add-on module on the Premium and Enterprise Plans.

Was this page helpful?