Idle ChatGPT seat

Last updated Oct 17, 2026 Preview Policies Licences & Costs

AI summary

The Idle ChatGPT seat policy identifies ChatGPT users with zero usage over two consecutive months so you can reclaim unused licenses. Automate removal of these users with approval from their manager to free up seats.

Severity: Low Costs Recommended Preview

What it detects

Detects users with no usage this month or last month.

Why it matters

A seat nobody uses is a licence that can be reclaimed, and an account that can still be phished. Two consecutive months of zero usage is a reliable signal because it survives holidays and short absences. Confirm with the user's manager before removing the membership.

The rule

Every ChatGPT User where Current Month Usage less than or equal to 0 and Last Month Usage less than or equal to 0

In Rencore Governance

Details

Applies to	ChatGPT user
Connector	ChatGPT Enterprise
Severity	Low
Category	Costs
Recommended	Yes
Recommended automation	Remove ChatGPT Workspace User (with approval)
License type	Standard

Other policies that check ChatGPT user objects:

Codex seat with no Codex usage (Low)
Inactive user still holding objects (High)
Manually managed ChatGPT user (Medium)
ChatGPT login bypassed SSO (High)
ChatGPT user with no Entra ID identity (High)
ChatGPT user with no spend cap (Medium)
ChatGPT user over 80% of their spend cap (Medium)

Frequently asked questions

What does the idle ChatGPT seat policy detect?

The Idle ChatGPT seat policy detects users with no usage this month or last month.

Which objects does the idle ChatGPT seat policy check?

The Idle ChatGPT seat policy checks ChatGPT user objects from the ChatGPT Enterprise inventory and reports each one that matches its rule as a violation.

Which automation is recommended for the idle ChatGPT seat policy?

Rencore Governance recommends the Remove ChatGPT Workspace User (with approval) automation template for the Idle ChatGPT seat policy.

How severe is a violation of the idle ChatGPT seat policy?

Violations of the Idle ChatGPT seat policy have Low severity. The policy is in the Costs category.

Which module includes the idle ChatGPT seat policy?

The Idle ChatGPT seat policy comes with the ChatGPT Enterprise connector (in preview) in the AI & Agents module of Rencore Governance, an add-on module on the Premium and Enterprise Plans.

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