Inactive Power BI reports

Last updated Oct 17, 2026 Policies Sprawl & Lifecycle

AI summary

Rencore Governance identifies Power BI reports without recent activity so you can determine whether they should be archived or deleted. Unused reports may display outdated information and continue consuming resources through unnecessary semantic model refreshes.

Severity: Medium Sprawl Recommended Generally available

What it detects

Identifies specifically reports without recent activity for review and potential archiving.

Why it matters

A report nobody opens may show outdated numbers to the few people who still find it, and its semantic model may keep refreshing for nothing. Ask the report owners whether each report is still needed, then archive or delete it.

The rule

Every Unused Artifact where Type equals 'Report'

In Rencore Governance

Details

Applies to	Unused artifact
Connector	Power BI
Severity	Medium
Category	Sprawl
Recommended	Yes
Recommended automation	None
License type	Standard

Other policies that check Unused artifact objects:

Inactive Power BI content alert (Medium)

Frequently asked questions

What does the inactive Power BI reports policy detect?

The Inactive Power BI reports policy identifies specifically reports without recent activity for review and potential archiving.

Which objects does the inactive Power BI reports policy check?

The Inactive Power BI reports policy checks Unused artifact objects from the Power BI inventory and reports each one that matches its rule as a violation.

How severe is a violation of the inactive Power BI reports policy?

Violations of the Inactive Power BI reports policy have Medium severity. The policy is in the Sprawl category.

Which module includes the inactive Power BI reports policy?

The Inactive Power BI reports policy comes with the Power BI connector in the Apps, Automation & BI module of Rencore Governance, an add-on module on the Premium and Enterprise Plans.

Was this page helpful?