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Reference

Unused artifact

Last updated Inventory Power BI

AI summary

The Unused artifact object identifies Power BI datasets, reports, dashboards, pipelines, dataflows, and datamarts that have not been accessed within 30 days. Rencore scans these artifacts on a daily schedule by default, collecting properties such as last access date, size, workspace, and risk scores. You can use this data to find content suitable for archiving or removal based on your governance policies.

List datasets, reports, and dashboards that have not been used within 30 days.

Part of the Power BI inventory.

In Rencore Governance

The Unused Artifact inventory page in Rencore Governance: counts, trend, violated policies and the list of objects
The inventory page in a Rencore demo Environment, captured October 2026.

Scan settings

Default scanning interval Allowed scanning intervals Data removal during incremental scan
Daily Daily, Weekly, Bi-Weekly, Monthly, Never, Initial Yes

Properties

25 properties in 7 groups. Open a group to see its properties.

Name and identity 15
Property Type Description Automation placeholder
Id String The ID of the Power BI item. {{UnusedArtifact.ArtifactId}}
Type String The Power BI item type. {{UnusedArtifact.ArtifactType}}
Dashboard Id Dashboard The ID of the unused dashboard. {{UnusedArtifact.Dashboard}}
Dashboard String The name of the unused dashboard. {{UnusedArtifact.DashboardName}}
Dataflow Id Dataflow The ID of the unused dataflow. {{UnusedArtifact.Dataflow}}
Dataflow String The name of the unused dataflow. {{UnusedArtifact.DataflowName}}
Datamart Id Datamart The ID of the unused datamart. {{UnusedArtifact.Datamart}}
Datamart String The name of the unused datamart. {{UnusedArtifact.DatamartName}}
Dataset Id Dataset The ID of the unused dataset. {{UnusedArtifact.Dataset}}
Dataset String The name of the unused dataset. {{UnusedArtifact.DatasetName}}
Display Name String {{UnusedArtifact.DisplayName}}
Pipeline Id Pipeline The ID of the unused pipeline. {{UnusedArtifact.Pipeline}}
Pipeline String The name of the unused pipeline. {{UnusedArtifact.PipelineName}}
Report Id Report The ID of the unused report. {{UnusedArtifact.Report}}
Report String The name of the unused report. {{UnusedArtifact.ReportName}}

Organization and location 2
Property Type Description Automation placeholder
Workspace Id Workspace The workspace of the unused artifact. {{UnusedArtifact.PowerBIWorkspace}}
Workspace String The workspace name of the unused artifact. {{UnusedArtifact.PowerBIWorkspaceName}}

Activity and usage 1
Property Type Description Automation placeholder
Last scan update DateTime Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change. {{UnusedArtifact.LastModifiedTime}}

Dates and scanning 2
Property Type Description Automation placeholder
Created Date DateTime The creation time of the Power BI item (if applicable). {{UnusedArtifact.CreatedDateTime}}
Initially Scanned DateTime Shows when this object was initially found in a scan. {{UnusedArtifact.CreatedTime}}

Sharing and access 1
Property Type Description Automation placeholder
Last Accessed Date DateTime The last access time of the Power BI item (if applicable). {{UnusedArtifact.LastAccessedDateTime}}

Security and compliance 3
Property Type Description Automation placeholder
Risk Score Int32 Stores risk score {{UnusedArtifact.RiskScore}}
Risk Score Update DateTime Stores risk score update {{UnusedArtifact.RiskScoreLastUpdate}}
Risk Score Value String Stores risk score value like Low_Low {{UnusedArtifact.RiskScoreValue}}

Storage, licences and cost 1
Property Type Description Automation placeholder
Size in MB Int32 The size of the Power BI item in megabytes (if applicable). {{UnusedArtifact.ArtifactSizeInMB}}

Relations

Relation Connector Description
Dashboard Power BI Lists dashboards for PowerBI
Dataflow Power BI Lists dataflows for PowerBI
Dataset Power BI Lists datasets for PowerBI
Datamart Power BI Lists datamarts for PowerBI
Pipeline Power BI Lists pipelines for PowerBI
Report Power BI Lists reports for PowerBI
Workspace Power BI Lists workspaces for PowerBI

Segments

This object does currently not have any segments.

Actions

This object does currently not have any actions.

Policy Severity Description
Inactive Power BI content alert Medium Identifies all unused content types for possible archiving or removal to improve environment efficiency
Inactive Power BI reports Medium Identifies specifically reports without recent activity for review and potential archiving

Frequently asked questions

What is the unused artifact object in Rencore Governance?

List datasets, reports, and dashboards that have not been used within 30 days. Unused artifact is an object type in the Power BI inventory of Rencore Governance.

Which properties does Rencore Governance collect for unused artifact?

Rencore Governance collects 25 properties for Unused artifact, such as Id, Size in MB, Type and 22 more.

Which policies check unused artifact objects?

2 built-in policies check Unused artifact objects, such as Inactive Power BI content alert and Inactive Power BI reports.

How often is unused artifact scanned?

By default daily. You can change the scan interval of Unused artifact objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which module includes the Power BI connector?

The Power BI connector is part of the Apps, Automation & BI module of Rencore Governance, an add-on module on the Premium and Enterprise Plans. The connector is generally available.

Related pages

Related pages