External sharing risk with external users
AI summary
Power BI reports shared with external users may violate data protection policies and allow further resharing. Use this policy to identify such reports, then remove unnecessary external access and protect remaining shares with sensitivity labels.
What it detects
Identifies reports with external access permissions that may violate data protection policies.
Why it matters
A report shared with external usersExternal userAn external user is an account whose home tenant belongs to another organization, invited into your tenant to work with you.Read more gives people outside your organization access to its data, and with reshare rights they can pass it on. Report data often comes from finance, sales or HR systems. Check each external share with the report owner, remove those that are not needed, and protect what must be shared with sensitivity labelsSensitivity labelA sensitivity label is a Microsoft Purview classification, such as Confidential or Internal, that an organization applies to content and to containers such as Teams and SharePoint sites.Read more.
The rule
Every Report that has any Report Read Access where Is External is true or any Report Read and Reshare Access where Is External is true
In Rencore Governance
Details
| Applies to | Report |
|---|---|
| Connector | Power BI |
| Severity | High |
| Category | Security |
| Recommended | Yes |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Report objects:
Frequently asked questions
What does the external sharing risk with external users policy detect?
The External sharing risk with external users policy identifies reports with external access permissions that may violate data protection policies.
Which objects does the external sharing risk with external users policy check?
The External sharing risk with external users policy checks Report objects from the Power BI inventory and reports each one that matches its rule as a violation.
How severe is a violation of the external sharing risk with external users policy?
Violations of the External sharing risk with external users policy have High severity. The policy is in the Security category.
Which module includes the external sharing risk with external users policy?
The External sharing risk with external users policy comes with the Power BI connector in the Apps, Automation & BI module of Rencore Governance, an add-on module on the Premium and Enterprise Plans.
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