Product area
Reports
Create, share and export reports on your inventory.
118 pages · All tags
Guides 11
- Guides › ReportsAdd a report as a tile to a dashboard
How to add a Rencore Governance report to a Dashboard as a tile, with a name of your choice, from the report's action menu.
- Guides › ReportsClone a report
How to copy an existing report in Rencore Governance and change its logic, visualization and details in the Report Builder to make a new one.
- Guides › ReportsCreate a custom report
How to build a custom report in Rencore Governance with the Report Builder: choose the object, set the logic and pick how the results are shown.
- Guides › ReportsCreate a report from a template
How to add a report from the Report Template Library in Rencore Governance, filtered by service, category and type, and adjust it before saving.
- Guides › ReportsDelete a report
How to delete a report you no longer need from Rencore Governance, from the action menu next to the report's title.
- Guides › ReportsExport a report
How to export a report from Rencore Governance as a file, so you can import it into another Workspace or Environment.
- Guides › ReportsImport a report
How to import a report file into Rencore Governance, for example one exported from another Workspace or Environment.
- GuidesReports
Rencore Governance Reports are a feature to aggregate data in Rencore Governance as charts or lists.
- Guides › ReportsSee who holds admin roles
List who holds each Entra ID directory role, directly or through a group, and get a violation for admins without MFA or holders that break your rule.
- Guides › ReportsSee who last changed a file
Build a report that shows who last changed each SharePoint or OneDrive file and when, as of the last scan, for a site, a library or a person.
- Guides › ReportsShare a report
How to share a Rencore Governance report by email, with people who have access to Rencore Governance and with people who do not.
Concepts 1
Use cases 2
- Use cases › What do you want to do?Delegate governance by country or subsidiary
Give a country, subsidiary or business unit its own view of the tenant, with admins who see and act only inside their scope.
- Use cases › What do you want to do?Report and prove compliance
Show auditors and management what is in your tenant and how well it follows your policies, with reports, dashboards and exports.
Reference 101
- Reference › Reports › CopilotActive Copilot license inventory
Provides a current inventory of Copilot license assignments across all users. The Copilot report "Active Copilot license inventory" in Rencore Governance.
- Reference › Reports › Copilot StudioAgent creation by department - 90 days
Ranks departments by agent creation volume over 90 days to identify shadow IT risks and training needs. Copilot Studio report.
- Reference › Reports › TeamsArchived teams
All Teams that have been archived. The Teams report "Archived teams" in Rencore Governance.
- Reference › Reports › ChatGPT EnterpriseChatGPT agent spend this month
The ChatGPT Enterprise report "ChatGPT agent spend this month" in Rencore Governance: what it does and the rule behind it.
- Reference › ConnectorsChatGPT Enterprise
What Rencore Governance covers for ChatGPT Enterprise: 33 object types, 30 policies, 18 automations and 9 built-in actions, grouped by product area.
- Reference › Reports › ChatGPT EnterpriseChatGPT seat utilisation
Shows how close users are to their effective spend cap, highest first. The ChatGPT Enterprise report "ChatGPT seat utilisation" in Rencore Governance.
- Reference › Reports › ChatGPT EnterpriseChatGPT spend by department
The ChatGPT Enterprise report "ChatGPT spend by department" in Rencore Governance: what it does and the rule behind it.
- Reference › Reports › ChatGPT EnterpriseChatGPT spend by group
Shows ChatGPT spend over the last 30 days by ChatGPT group. Available without the Entra ID join, because the COSTS log carries group identity directly.
- Reference › Reports › ChatGPT EnterpriseChatGPT spend per week
Shows ChatGPT dollar spend per week over the last quarter. The ChatGPT Enterprise report "ChatGPT spend per week" in Rencore Governance.
- Reference › Reports › SharePointClassic sites
All Site Collections using classic site templates. The SharePoint report "Classic sites" in Rencore Governance.
- Reference › ConnectorsClaude Enterprise
What Rencore Governance covers for Claude Enterprise: 21 object types, 17 policies, 2 automations and 1 built-in action, grouped by product area.
- Reference › Reports › Claude EnterpriseClaude spend by group
The Claude Enterprise report "Claude spend by group" in Rencore Governance: what it does and the rule behind it.
- Reference › Reports › ChatGPT EnterpriseCodex adoption by department
Shows Codex turns over the last 30 days rolled up to the Entra ID department, so adoption is read by team rather than by developer. ChatGPT Enterprise report.
- Reference › Reports › ChatGPT EnterpriseCodex usage per week
Shows Codex turns per week over the last quarter. The ChatGPT Enterprise report "Codex usage per week" in Rencore Governance.
- Reference › Reports › Entra IDConditional access sign-ins
Shows Sign-Ins using conditional access. The Entra ID report "Conditional access sign-ins" in Rencore Governance.
- Reference › Reports › Claude EnterpriseConnector adoption
Shows which connectors are in use, by how many people and in which Claude products, from the Claude Console analytics of the Enterprise plan.
- Reference › Reports › Claude EnterpriseConnector usage by user
Shows who uses which connector, measured in conversations and sessions, from the Claude Console analytics of the Enterprise plan. Claude Enterprise report.
- Reference › Reports › Power BIContent consumption metrics
Report on usage patterns across users to identify valuable content and potential training needs. Power BI report.
- Reference › ConnectorsCopilot
What Rencore Governance covers for Copilot: 5 object types and 5 policies, grouped by product area.
- Reference › Reports › Copilot StudioCopilot PAYG cost analysis - 30 days
Analyzes last 30 days pay-as-you-go costs by billing plan for budgeting. The Copilot Studio report "Copilot PAYG cost analysis - 30 days" in Rencore Governance.
- Reference › Reports › Copilot StudioCopilot PAYG cost analysis - last month
Analyzes completed monthʼs pay-as-you-go costs by billing plan for budgeting. Copilot Studio report.
- Reference › Reports › CopilotCopilot sessions by department
Analyze Copilot session occurrences across departments to steer training, adoption, or license allocation. Copilot report.
- Reference › Reports › CopilotCopilot sessions by geographic region
Analyzes Copilot session distribution across countries to support regional adoption strategies and compliance requirements. Copilot report.
- Reference › ConnectorsCopilot Studio
What Rencore Governance covers for Copilot Studio: 12 object types and 10 policies, grouped by product area.
- Reference › Reports › CopilotCopilot usage by application
Displays Copilot interaction volume across Microsoft 365 applications, helping identify where users engage most with AI assistance. Copilot report.
- Reference › Reports › Copilot StudioCurrent month Copilot PAYG costs by billing plan
Tracks current monthʼs pay-as-you-go costs across all Copilot billing plans to monitor spending. Copilot Studio report.
- Reference › Reports › ChatGPT EnterpriseCustom GPT sharing exposure
Shows how many named users are reached by custom GPTs, grouped by sharing visibility. The bars on the public visibilities are the ones worth acting on.
- Reference › Reports › CopilotDepartment Copilot cost analysis - monthly
Tracks monthly Copilot licensing costs by department i.e. for budget allocation or chargeback purposes. Copilot report.
- Reference › Reports › Microsoft 365Distribution groups
All active distribution groups. The Microsoft 365 report "Distribution groups" in Rencore Governance.
- Reference › Reports › Microsoft 365Email domains of external users
Shows the domains of external user emails to be able to configure allowed domains. Microsoft 365 report.
Show all 101 pages
- Reference › ConnectorsEntra ID
What Rencore Governance covers for Entra ID: 22 object types and 14 policies, grouped by product area.
- Reference › Reports › Microsoft 365External users
Shows all external users. The Microsoft 365 report "External users" in Rencore Governance.
- Reference › Reports › Entra IDFailed sign-ins
Shows unsuccesfull sign-ins. The Entra ID report "Failed sign-ins" in Rencore Governance.
- Reference › Reports › Power AutomateFlow runs in the last 30 days
All Flow runs that occurred in the last 30 days. The Power Automate report "Flow runs in the last 30 days" in Rencore Governance.
- Reference › Reports › Power AutomateFlows by state
Shows count of Flows grouped by started or stopped state. The Power Automate report "Flows by state" in Rencore Governance.
- Reference › Reports › Power AutomateFlows with 10 or more actions
All complex flows. The Power Automate report "Flows with 10 or more actions" in Rencore Governance.
- Reference › Reports › Power AutomateFlows with 3 or more connections
All Flows that user combine many services. The Power Automate report "Flows with 3 or more connections" in Rencore Governance.
- Reference › Reports › CopilotGeographic region Copilot cost analysis - monthly
Tracks monthly Copilot licensing costs across countries i.e. for budget allocation or chargeback purposes. Copilot report.
- Reference › Reports › SharePointGroup sites
All sites that are connected to an Microsoft 365 Group. The SharePoint report "Group sites" in Rencore Governance.
- Reference › Reports › Microsoft 365Groups with teams
All groups with Teams connected. The Microsoft 365 report "Groups with teams" in Rencore Governance.
- Reference › Reports › Power BIHigh-traffic workspace analysis
Identifies workspaces with highest activity levels, helping prioritize governance focus. Power BI report.
- Reference › Reports › Microsoft 365Internal users
Shows all internal users. The Microsoft 365 report "Internal users" in Rencore Governance.
- Reference › Reports › SharePointLarge SharePoint lists
Large lists with many files can slow down scan duration and may require an add-on. The SharePoint report "Large SharePoint lists" in Rencore Governance.
- Reference › Reports › Microsoft 365License usage for Visio, Project and Power BI Pro
Shows units consumed for critical licenses like Visio, Project and Power BI Pro. Microsoft 365 report.
- Reference › Reports › Microsoft 365Licenses assigned to disabled user accounts
Shows licenses which are assigned to users with account enabled set to false. Microsoft 365 report.
- Reference › Reports › Microsoft 365Licenses assigned to external users
Shows licenses which are assigned to external users and could be removed or might unnecessary. Microsoft 365 report.
- Reference › Reports › Microsoft 365Licenses assigned to inactive users
Shows licenses which are users that have not signed in in last 90 days. The Microsoft 365 report "Licenses assigned to inactive users" in Rencore Governance.
- Reference › Reports › Microsoft 365Licenses with unused seats
Shows licenses which have a high number of unused seats. The Microsoft 365 report "Licenses with unused seats" in Rencore Governance.
- Reference › Reports › Entra IDMFA registered users
Shows all users with enabled multi factor authentication. The Entra ID report "MFA registered users" in Rencore Governance.
- Reference › ConnectorsMicrosoft 365
What Rencore Governance covers for Microsoft 365: 11 object types, 29 policies, 4 automations and 24 built-in actions, grouped by product area.
- Reference › Reports › Microsoft 365Microsoft 365 groups
All active Microsoft 365 groups. The Microsoft 365 report "Microsoft 365 groups" in Rencore Governance.
- Reference › Reports › OneDriveMicrosoft Loop Teams components used by department
All Loop components of users grouped by their department. The OneDrive report "Microsoft Loop Teams components used by department" in Rencore Governance.
- Reference › Reports › TeamsNew teams
All Teams scanned the first time in the last 14 days. The Teams report "New teams" in Rencore Governance.
- Reference › ConnectorsOneDrive
What Rencore Governance covers for OneDrive: 4 object types, 7 policies, 3 automations and 3 built-in actions, grouped by product area.
- Reference › Reports › Claude EnterprisePlugin adoption
Shows which plugins are in use, by how many people and in which Claude product, from the Claude Console analytics of the Enterprise plan.
- Reference › Reports › Claude EnterprisePlugin usage by user
Shows who invokes which plugin, from the Claude Console analytics of the Enterprise plan. Claude Enterprise report.
- Reference › ConnectorsPower Automate
What Rencore Governance covers for Power Automate: 6 object types, 13 policies, 2 automations and 4 built-in actions, grouped by product area.
- Reference › ConnectorsPower BI
What Rencore Governance covers for Power BI: 12 object types and 10 policies, grouped by product area.
- Reference › Reports › Power BIPower user identification report
Identifies top Power BI users who could be champions or may need additional governance oversight. Power BI report.
- Reference › Reports › TeamsPrivate channels
All private channels in Teams. The Teams report "Private channels" in Rencore Governance.
- Reference › Reports › Microsoft 365Private groups
All private groups. The Microsoft 365 report "Private groups" in Rencore Governance.
- Reference › Reports › TeamsPrivate teams
All Teams that are marked as private. The Teams report "Private teams" in Rencore Governance.
- Reference › Reports › ChatGPT EnterpriseProject data sources by connector type
Shows how many files ChatGPT projects reach in each external system - the data-source map, read as a total rather than per project. ChatGPT Enterprise report.
- Reference › Reports › Microsoft 365Public groups
All public groups. The Microsoft 365 report "Public groups" in Rencore Governance.
- Reference › Reports › TeamsPublic teams
All teams that are visible to everyone in the organization. The Teams report "Public teams" in Rencore Governance.
- ReferenceReports
The report templates Rencore Governance provides, grouped by connector, with the chart type and the object each one reports on.
- Reference › ReportsReports for ChatGPT Enterprise
The 9 report templates Rencore Governance provides for ChatGPT Enterprise, with the filter, chart type and object of each one.
- Reference › ReportsReports for Claude Enterprise
The 6 report templates Rencore Governance provides for Claude Enterprise, with the filter, chart type and object of each one.
- Reference › ReportsReports for Copilot
The 8 report templates Rencore Governance provides for Copilot, with the filter, chart type and object of each one.
- Reference › ReportsReports for Copilot Studio
The 6 report templates Rencore Governance provides for Copilot Studio, with the filter, chart type and object of each one.
- Reference › ReportsReports for Entra ID
The 4 report templates Rencore Governance provides for Entra ID, with the filter, chart type and object of each one.
- Reference › ReportsReports for Microsoft 365
The 18 report templates Rencore Governance provides for Microsoft 365, with the filter, chart type and object of each one.
- Reference › ReportsReports for OneDrive
The 1 report template Rencore Governance provides for OneDrive, with the filter, chart type and object of each one.
- Reference › ReportsReports for Power Automate
The 5 report templates Rencore Governance provides for Power Automate, with the filter, chart type and object of each one.
- Reference › ReportsReports for Power BI
The 5 report templates Rencore Governance provides for Power BI, with the filter, chart type and object of each one.
- Reference › ReportsReports for SharePoint
The 9 report templates Rencore Governance provides for SharePoint, with the filter, chart type and object of each one.
- Reference › ReportsReports for Teams
The 7 report templates Rencore Governance provides for Teams, with the filter, chart type and object of each one.
- Reference › Reports › Power BIResource utilization analysis
Comprehensive view of unused artifacts by type to support cleanup initiatives and resource optimization. Power BI report.
- Reference › Reports › Entra IDRisky sign-ins
Shows Sign-Ins with Risk State "At Risk". The Entra ID report "Risky sign-ins" in Rencore Governance.
- Reference › Reports › Microsoft 365Security groups
All active security groups. The Microsoft 365 report "Security groups" in Rencore Governance.
- Reference › ConnectorsSharePoint
What Rencore Governance covers for SharePoint: 14 object types, 32 policies, 9 automations and 19 built-in actions, grouped by product area.
- Reference › Reports › SharePointSites with external sharing enabled
All sites that have external sharing enabled. The SharePoint report "Sites with external sharing enabled" in Rencore Governance.
- Reference › Reports › SharePointSites with more than 50GB
All sites that host more than 50 GB of data. The SharePoint report "Sites with more than 50GB" in Rencore Governance.
- Reference › Reports › SharePointSites without hub sites
All sites that do not have a hub site assigned. The SharePoint report "Sites without hub sites" in Rencore Governance.
- Reference › Reports › Power AutomateStopped flows
All stopped Flows. The Power Automate report "Stopped flows" in Rencore Governance.
- Reference › Reports › Microsoft 365Suspended/disabled subscriptions
All subscriptions that are not enabled. The Microsoft 365 report "Suspended/disabled subscriptions" in Rencore Governance.
- Reference › ConnectorsTeams
What Rencore Governance covers for Teams: 10 object types, 22 policies, 9 automations and 11 built-in actions, grouped by product area.
- Reference › Reports › TeamsTeams hosting shared channels
All Teams that host 1 or more Shared Channels. The Teams report "Teams hosting shared channels" in Rencore Governance.
- Reference › Reports › TeamsTeams pre-scan
Regular scans for a large amount of Teams may require dedicated database in Rencore Governance. The Teams report "Teams pre-scan" in Rencore Governance.
- Reference › Reports › Claude EnterpriseToken consumption by group
The Claude Enterprise report "Token consumption by group" in Rencore Governance: what it does and the rule behind it.
- Reference › Reports › SharePointTotal number of SharePoint files
Total number of SharePoint Files. The SharePoint report "Total number of SharePoint files" in Rencore Governance.
- Reference › Reports › CopilotUnassigned Copilot license pool
Tracks unassigned Copilot licenses available for immediate deployment to maximize investment value. Copilot report.
- Reference › Reports › SharePointUnused SharePoint site collections with more than 1 GB
Shows sites which have not been used in last 90 days and are larger than 1 GB. SharePoint report.
- Reference › Reports › SharePointUnused sites
Sites that haven't been used for more than 90 days. The SharePoint report "Unused sites" in Rencore Governance.
- Reference › Reports › Microsoft 365Users by region
Groups users by their country or region. The Microsoft 365 report "Users by region" in Rencore Governance.
- Reference › Reports › Microsoft 365Users by type
Groups users by their type. The Microsoft 365 report "Users by type" in Rencore Governance.
- Reference › Reports › Microsoft 365Users to be licensed with Rencore Governance
Used to calculate license costs for Rencore Governance. The Microsoft 365 report "Users to be licensed with Rencore Governance" in Rencore Governance.
- Reference › Reports › Copilot StudioWeekly agent creation trend - 90 days
Visualizes agent creation patterns over 90 days to identify growth trends and potential sprawl. Copilot Studio report.
- Reference › Reports › Copilot StudioWeekly agent usage analytics - 90 days
Tracks conversation volumes across all agents over 90 days to measure adoption and identify usage patterns. Copilot Studio report.
- Reference › Reports › CopilotWeekly Copilot chat activity
Tracks weekly Copilot chat session trends to monitor adoption patterns and identify usage peaks. Copilot report.
- Reference › Reports › Power BIWorkspace distribution dashboard
Visualizes all workspaces by type. The Power BI report "Workspace distribution dashboard" in Rencore Governance.
