OneDrives near storage limit

Last updated Oct 17, 2026 Policies Licences & Costs

AI summary

OneDrive accounts exceeding 90% storage capacity risk sync failures and data loss. Use this rule to identify affected users, notify them to archive files, and plan quota adjustments.

Severity: High Costs Generally available

What it detects

Shows OneDrives using more than 90% of their available storage space.

Why it matters

OneDrive accounts approaching their storage limits risk service disruptions, sync failures, and potential data loss when users cannot save new files or updates. Identify users approaching 90% capacity and notify them to archive or remove unnecessary files while analyzing storage consumption trends to plan for quota adjustments or license upgrades, preventing productivity interruptions and avoiding emergency storage management situations.

The rule

Every OneDrive where Used Percentage is greater than 90

In Rencore Governance

Details

Applies to	OneDrive
Connector	OneDrive
Severity	High
Category	Costs
Recommended	No
Recommended automation	None
License type	Standard

Other policies that check OneDrive objects:

OneDrive contains files from disabled user accounts (Medium)
OneDrive contains at least one externally shared file (Medium)
Large OneDrive sites (Medium)
OneDrive belongs to a disabled user account (Medium)

Frequently asked questions

What does the OneDrives near storage limit policy detect?

The OneDrives near storage limit policy shows OneDrives using more than 90% of their available storage space.

Which objects does the OneDrives near storage limit policy check?

The OneDrives near storage limit policy checks OneDrive objects from the OneDrive inventory and reports each one that matches its rule as a violation.

How severe is a violation of the OneDrives near storage limit policy?

Violations of the OneDrives near storage limit policy have High severity. The policy is in the Costs category.

Which module includes the OneDrives near storage limit policy?

The OneDrives near storage limit policy comes with the OneDrive connector in the Digital Workplace module of Rencore Governance, which every Plan includes.

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