OneDrive file is shared with external users
AI summary
Rencore Governance includes a rule that detects OneDrive files shared with external users without expiration controls, helping you identify data leakage risks. Use this rule to monitor external sharing and enforce access restrictions in your organization.
What it detects
Identifies OneDriveOneDriveOneDrive is the personal file storage of each Microsoft 365 user. The OneDrive connector of Rencore Governance, part of the Digital Workplace module, inventories every OneDrive with its files, folders and file sharing.Read more files that have been shared externally, increasing the risk of data leakage.
Why it matters
Uncontrolled external sharingSharing linkA sharing link is a link in SharePoint or OneDrive that grants access to a file or folder, sometimes to people outside your organization.Read more of OneDrive files exposes your organization to data security breaches and potential loss of intellectual property or confidential information. Apply Microsoft Purview sensitivity labelsSensitivity labelA sensitivity label is a Microsoft Purview classification, such as Confidential or Internal, that an organization applies to content and to containers such as Teams and SharePoint sites.Read more to classify and protect confidential files, implement restricted sharing policies by default, and regularly audit external sharing activities to ensure only authorized and appropriate content is shared outside your organization while maintaining security compliance.
The rule
Every File Sharing where External user is true and Expiration is default or Expiration is past 1 days ago
In Rencore Governance
Details
| Applies to | File sharing |
|---|---|
| Connector | OneDrive |
| Severity | Medium |
| Category | External Access |
| Recommended | No |
| Recommended automation | None |
| License type | Standard |
Frequently asked questions
What does the OneDrive file is shared with external users policy detect?
What does the OneDrive file is shared with external users policy detect?The OneDrive file is shared with external users policy identifies OneDrive files that have been shared externally, increasing the risk of data leakage.
Which objects does the OneDrive file is shared with external users policy check?
Which objects does the OneDrive file is shared with external users policy check?The OneDrive file is shared with external users policy checks File sharing objects from the OneDrive inventory and reports each one that matches its rule as a violation.
How severe is a violation of the OneDrive file is shared with external users policy?
How severe is a violation of the OneDrive file is shared with external users policy?Violations of the OneDrive file is shared with external users policy have Medium severity. The policy is in the External Access category.
Which module includes the OneDrive file is shared with external users policy?
Which module includes the OneDrive file is shared with external users policy?The OneDrive file is shared with external users policy comes with the OneDrive connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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