Teams with many users
AI summary
Teams with more than 50 members create risks because all conversations and files in standard channels are visible to everyone. Verify your team includes only members who need access and move sensitive content to private channels or separate teams to prevent unintended disclosure.
What it detects
Shows TeamsMicrosoft TeamsMicrosoft Teams is the Microsoft 365 app for chat, meetings and team collaboration.Read more with a number of users that exceeds a threshold (default 50 users).
Why it matters
In a large team, every conversation and file in the standard channelsChannelA channel is a section inside a Microsoft Teams team where members hold conversations and share files on one topic.Read more is open to all members, so a file shared in the wrong place reaches many people. Members who joined for one project also tend to stay. Check that the team's members are current and that sensitive content sits in a private channelPrivate channelA private channel is a Microsoft Teams channel that only some members of the team can see.Read more or a separate team.
The rule
Every Team that has more than 50 Teams Members
In Rencore Governance
Details
| Applies to | Team |
|---|---|
| Connector | Teams |
| Severity | High |
| Category | Operation |
| Recommended | Yes |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Team objects:
- Teams with a disabled owner account (Medium)
- Teams with private channels (Information)
- Teams with many channels (Information)
- Teams that use forbidden/misleading words in display name (Low)
- Teams with only disabled owner accounts (Medium)
- Teams that reach the 200 channel limit (Medium)
- Teams with very few owners (High)
- Teams with very few users (Medium)
- Teams that reach the 100 owner limit (Medium)
- Inactive teams (Medium)
- Teams with inactive external users (Information)
- New Teams (Information)
- Public Teams (Information)
- Team contains Copilot agent and external members (High)
- Teams with external users (Low)
- Teams with less than 2 owners (Medium)
- Teams with many owners (Low)
- Teams without owners (Medium)
- Teams that use prohibited words in the name or description (High)
Frequently asked questions
What does the Teams with many users policy detect?
What does the Teams with many users policy detect?The Teams with many users policy shows Teams with a number of users that exceeds a threshold (default 50 users).
Which objects does the Teams with many users policy check?
Which objects does the Teams with many users policy check?The Teams with many users policy checks Team objects from the Teams inventory and reports each one that matches its rule as a violation.
How severe is a violation of the Teams with many users policy?
How severe is a violation of the Teams with many users policy?Violations of the Teams with many users policy have High severity. The policy is in the Operation category.
Which module includes the Teams with many users policy?
Which module includes the Teams with many users policy?The Teams with many users policy comes with the Teams connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
Was this page helpful?
Thanks for the feedback.
Thanks. What was wrong?