Team

Last updated Oct 17, 2026 Inventory

AI summary

Rencore Governance tracks detailed properties for all Microsoft Teams in your tenant, including classification, risk scores, member roles, and SharePoint integration. Teams are organized into segments such as archived, private, new, or public, and built-in policies identify governance issues like missing owners, disabled accounts, inactive teams, and security concerns. You can take direct actions including archiving, deleting, changing titles, and managing membership to help enforce governance policies and maintain team standards.

All teams in your tenant

Part of the Teams inventory.

In Rencore Governance

Scan settings

Default scanning interval	Allowed scanning intervals	Data removal during incremental scan
Daily	Daily, Weekly, Bi-Weekly, Monthly, Never, Initial	Yes

Properties

Property	Type	Description	Automation placeholder
Classification	String	An optional label. Typically describes the data or business sensitivity of the team	`{{Team.Classification}}`
Initially Scanned	DateTime	Shows when this object was initially found in a scan.	`{{Team.CreatedTime}}`
Description	String	An optional description for the team	`{{Team.Description}}`
Icon	String	Default scanning interval: Monthly.	`{{Team.DisplayIcon}}`
Display Name	String		`{{Team.DisplayName}}`
Group	Group	Team connected to the Group	`{{Team.GroupId}}`
Group Name	String		`{{Team.GroupIdName}}`
Is Archived	Boolean	Whether this team is in read-only mode	`{{Team.IsArchived}}`
Last Message Posted	DateTime	Date of last message or reply posted in channels Default scanning interval: Weekly.	`{{Team.LastMessagePosted}}`
Last scan update	DateTime	Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change.	`{{Team.LastModifiedTime}}`
Risk Score	Int32	Stores risk score	`{{Team.RiskScore}}`
Risk Score Update	DateTime	Stores risk score update	`{{Team.RiskScoreLastUpdate}}`
Risk Score Value	String	Stores risk score value like Low_Low	`{{Team.RiskScoreValue}}`
Created Date	DateTime	Timestamp at which the team was created	`{{Team.TeamCreatedTime}}`
Team Id	String	The team's unique identifier.	`{{Team.TeamId}}`
Team InternalId	String	A unique ID for the team that has been used in a few places such as the audit log/Office 365 Management Activity API.	`{{Team.TeamInternalId}}`
Visibility	String	The visibility of the group and team Allowed values: Private, Public.	`{{Team.Visibility}}`
Site	Site	Default scanning interval: Initial.	`{{Team.Web}}`
Site Display Name	String		`{{Team.WebName}}`
Web Url	String	A hyperlink that will go to the team in the Microsoft Teams client. This is the URL that you get when you right-click a team in the Microsoft Teams client and select Get link to team.	`{{Team.WebUrl}}`

Relations

Relation	Connector	Description
Agent conversation	Copilot Studio	Conversations of users with agent
Group	Microsoft 365	All Entra ID groups in your Tenant (Security groups, Microsoft 365 groups)
Sensitivity label	Microsoft 365	Sensitivity label of the Team
User	Microsoft 365	Members of the Team
User	Microsoft 365	Owners of the Team
Site collection	SharePoint	SharePoint site collection of the Team
Site collection	SharePoint	Site Collections connected to private channels of this Team
Site	SharePoint	All root site and subsites of a SharePoint site collection
Channel	Teams	All Channels of the Team
Channel	Teams	Channel shared with the team
App	Teams	Apps used in the Team
Tab	Teams	All tabs of your teams in your tenant
Usage	Teams	Usage report of the Team

Segments

Segment	Description
Archived Teams	All Teams that have been archived
New Teams	All Teams scanned the first time in the last 14 days
Private Teams	All Teams that are marked as private
Public Teams	All teams that are visible to everyone in the organization
Teams with agents	Identifies Teams which had a Copilot agent conversation in the last 90 days

Actions

Archive Team
Delete Team
Change Title
Add user to a Team
Remove user from a Team
Unarchive Team

Policy	Severity	Description
Teams with a disabled owner account	Medium	Shows Teams that have at least one disabled owner account
Teams with private channels	Information	Shows Teams with private channels
Teams with many channels	Information	Shows Teams that have more than a certain number of channels (default 50)
Teams that use forbidden/misleading words in display name	Low	Shows Teams that use forbidden/misleading words in the team display name
Teams with only disabled owner accounts	Medium	Shows Teams where all owners have disabled accounts
Teams that reach the 200 channel limit	Medium	Shows Teams that have more than 180 channels
Teams with very few owners	High	Shows Teams which have 1 or no owner
Teams with very few users	Medium	Shows Teams which has 1 or 2 users
Teams with many users	High	Shows Teams with a number of users that exceeds a threshold (default 50 users)
Teams that reach the 100 owner limit	Medium	Shows Teams that have more than 80 owners
Inactive teams	Medium	Shows teams with no message posted in last 6 month and no SharePoint content modified in last 6 month
Teams with inactive external users	Information	Shows teams with external members that have not logged in for more than 6 month
New Teams	Information	Teams created in the last 14 days, eg. to send onboarding information
Public Teams	Information	Shows public teams
Team contains Copilot agent and external members	High	Detects Team where a Copilot agent is installed and external users are present, posing security concerns.
Teams with external users	Low	Shows all Teams that have external users/guests
Teams with less than 2 owners	Medium	Shows Teams teams with less than 2 owners
Teams with many owners	Low	Shows Teams that have more than a certain number of owners (default 10)
Teams without owners	Medium	Shows Teams teams without any owners
Teams that use prohibited words in the name or description	High	Shows teams that use a list of prohibited words in the name or description

Frequently asked questions

What is the team object in Rencore Governance?

All teams in your tenant. Team is an object type in the Teams inventory of Rencore Governance.

Which properties does Rencore Governance collect for team?

Rencore Governance collects 20 properties for Team, such as Classification, Initially Scanned, Description and 17 more.

Which policies check team objects?

20 built-in policies check Team objects, such as Teams with a disabled owner account, Teams with private channels and 18 more.

How often is team scanned?

By default daily. You can change the scan interval of Team objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which actions can I run on team objects?

The built-in actions for Team objects are Archive Team, Delete Team, Change Title and 3 more.

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