Teams that use prohibited words in the name or description

Last updated Oct 17, 2026 Policies

AI summary

Rencore Governance detects Microsoft Teams using prohibited words like CEO, Payroll, or HR in their name or description, as these suggest sensitive content or official authority that could lead to improper data sharing. You should review flagged teams with their owners and customize the word list to match your organization's needs. This high severity check applies to the Team Connector.

Severity: High Operation Generally available

What it detects

Shows teams that use a list of prohibited words in the name or description.

Why it matters

Words like CEO, Payroll or HR in a team's name or description suggest sensitive content or official authority. A team that uses them without reason can lead people to share sensitive data in the wrong place, or it may hold such data without the right protection. Edit the list of words in the policy and check each team with its owners.

The rule

Every Team where Display Name includes one of 'CEO,Payroll,HR' or Description includes one of 'CEO,Payroll,HR'

In Rencore Governance

Details

Applies to	Team
Connector	Teams
Severity	High
Category	Operation
Recommended	No
Recommended automation	None
License type	Standard

Other policies that check Team objects:

Teams with a disabled owner account (Medium)
Teams with private channels (Information)
Teams with many channels (Information)
Teams that use forbidden/misleading words in display name (Low)
Teams with only disabled owner accounts (Medium)
Teams that reach the 200 channel limit (Medium)
Teams with very few owners (High)
Teams with very few users (Medium)
Teams with many users (High)
Teams that reach the 100 owner limit (Medium)
Inactive teams (Medium)
Teams with inactive external users (Information)
New Teams (Information)
Public Teams (Information)
Team contains Copilot agent and external members (High)
Teams with external users (Low)
Teams with less than 2 owners (Medium)
Teams with many owners (Low)
Teams without owners (Medium)

Frequently asked questions

What does the Teams that use prohibited words in the name or description policy detect?

The Teams that use prohibited words in the name or description policy shows teams that use a list of prohibited words in the name or description. The Teams that use prohibited words in the name or description policy checks Team objects from the Teams inventory and reports each match as a violation.

How severe is a violation of the Teams that use prohibited words in the name or description policy?

Violations of the Teams that use prohibited words in the name or description policy have High severity. The policy is in the Operation category.

Which module includes the Teams that use prohibited words in the name or description policy?

The Teams that use prohibited words in the name or description policy comes with the Teams connector in the Digital Workplace module of Rencore Governance, which every Plan includes.

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