SharePoint agent

Last updated Oct 17, 2026 Inventory

AI summary

SharePoint agents are tracked inventory objects that reference SharePoint resources and are checked for governance compliance. The agent data model includes properties, relationships to other SharePoint objects, approval status segments, and policies that identify risks such as agents accessing outdated resources or confidential sites without proper approval. Understanding how agents are tracked and which compliance rules apply helps you monitor governance across your SharePoint environment.

SharePoint agents inside a list

Part of the SharePoint inventory.

In Rencore Governance

Scan settings

Default scanning interval	Allowed scanning intervals	Data removal during incremental scan
Daily	Daily, Weekly, Bi-Weekly, Monthly, Never, Initial	No

Properties

Property	Type	Description	Automation placeholder
Created	DateTime	Creation date of the agent	`{{SharePointAgent.Created}}`
Created by	User	File Creator	`{{SharePointAgent.CreatedBy}}`
Created by	String	File Creator	`{{SharePointAgent.CreatedByName}}`
Initially Scanned	DateTime	Shows when this object was initially found in a scan.	`{{SharePointAgent.CreatedTime}}`
Description	String	Description of the agent.	`{{SharePointAgent.Description}}`
Icon	String		`{{SharePointAgent.DisplayIcon}}`
Display Name	String		`{{SharePointAgent.DisplayName}}`
Instructions	String	Instructions of the agent.	`{{SharePointAgent.Instructions}}`
Is Approved	Boolean	True if agent is approved.	`{{SharePointAgent.IsApproved}}`
Last scan update	DateTime	Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change.	`{{SharePointAgent.LastModifiedTime}}`
Document Library	List/library	Relation to the parent document library.	`{{SharePointAgent.List}}`
Document Library Name	String	Name of the parent document library.	`{{SharePointAgent.ListName}}`
Modified	DateTime	The date the agent was last changed.	`{{SharePointAgent.Modified}}`
Modified by	User	Agent last modified by the user	`{{SharePointAgent.ModifiedBy}}`
Modified by	String	Name of the user who last modified the agent	`{{SharePointAgent.ModifiedByName}}`
Risk Score	Int32	Stores risk score	`{{SharePointAgent.RiskScore}}`
Risk Score Update	DateTime	Stores risk score update	`{{SharePointAgent.RiskScoreLastUpdate}}`
Risk Score Value	String	Stores risk score value like Low_Low	`{{SharePointAgent.RiskScoreValue}}`
Url	String	Url of the agent.	`{{SharePointAgent.ServerRelativeUrl}}`
Site Collection	Site collection	Relation to the parent site collection.	`{{SharePointAgent.Site}}`
Site Collection Url	String	Name of the parent site collection.	`{{SharePointAgent.SiteName}}`

Relations

Relation	Connector	Description
User	Microsoft 365	All users registered in your tenant (internal, external)
User	Microsoft 365	All users registered in your tenant (internal, external)
List/library	SharePoint	All SharePoint lists and libraries
List/library	SharePoint	SharePoint lists which are used by the SharePoint agent.
File	SharePoint	SharePoint files which are used by the SharePoint agent.
Folder	SharePoint	SharePoint folders which are used by the SharePoint agent.
Site collection	SharePoint	All SharePoint site collections in your tenant
Site collection	SharePoint	Site collections which are used by the SharePoint agent
Site	SharePoint	Sites which are used by the SharePoint agent

Segments

Segment	Description
Approved SharePoint Agents	Identifies SharePoint agents which have been approved
Unapproved SharePoint Agents	Identifies SharePoint agents which have not been approved

Actions

This object does currently not have any actions.

Policy	Severity	Description
SharePoint agent references more than two site collections	Medium	Identifies SharePoint agents accessing data from more than two site collections, potentially leading to governance and accuracy issues.
SharePoint agent uses outdated site collection	Medium	Identifies SharePoint agents linked to site collections that have not been modified in over a year, increasing response inaccuracy risks.
SharePoint agent uses outdated list	Medium	Detects SharePoint agents relying on lists that have not been updated in over a year, affecting AI accuracy.
SharePoint agent references confidential site without approval	High	Identifies SharePoint agents connected to confidential sites without approval, increasing the risk of unauthorized AI-generated responses.
SharePoint agent is not approved	Low	Identifies SharePoint agents that have not been reviewed or approved before use, posing security risks.

Frequently asked questions

What is the SharePoint agent object in Rencore Governance?

SharePoint agents inside a list. SharePoint agent is an object type in the SharePoint inventory of Rencore Governance.

Which properties does Rencore Governance collect for SharePoint agent?

Rencore Governance collects 21 properties for SharePoint agent, such as Created, Created by, Initially Scanned and 16 more.

Which policies check SharePoint agent objects?

5 built-in policies check SharePoint agent objects, such as SharePoint agent references more than two site collections, SharePoint agent uses outdated site collection and 3 more.

How often is SharePoint agent scanned?

By default daily. You can change the scan interval of SharePoint agent objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which module includes the SharePoint connector?

The SharePoint connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.

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