SharePoint agent uses outdated list

Last updated Oct 17, 2026 Policies AI Governance

AI summary

Rencore Governance detects SharePoint agents that rely on lists not updated for over a year. Since outdated lists reduce Copilot accuracy, you can use this rule to identify lists to remove from your agent knowledge bases.

Severity: Medium Response Accuracy Generally available

What it detects

Detects SharePoint agents relying on lists that have not been updated in over a year, affecting AI accuracy.

Why it matters

Outdated lists lead to misinformation in Copilot responses. Organizations should implement data freshness policies using Rencore Governance to flag and remove obsolete lists from Copilot agent knowledge bases, ensuring AI provides accurate and relevant information.

The rule

Every SharePoint Agent that has any Used Lists where Last Item Modified is more than 1 years ago

In Rencore Governance

Details

Applies to	SharePoint agent
Connector	SharePoint
Severity	Medium
Category	Response Accuracy
Recommended	No
Recommended automation	None
License type	Standard

Other policies that check SharePoint agent objects:

Frequently asked questions

What does the SharePoint agent uses outdated list policy detect?

The SharePoint agent uses outdated list policy detects SharePoint agents relying on lists that have not been updated in over a year, affecting AI accuracy.

Which objects does the SharePoint agent uses outdated list policy check?

The SharePoint agent uses outdated list policy checks SharePoint agent objects from the SharePoint inventory and reports each one that matches its rule as a violation.

How severe is a violation of the SharePoint agent uses outdated list policy?

Violations of the SharePoint agent uses outdated list policy have Medium severity. The policy is in the Response Accuracy category.

Which module includes the SharePoint agent uses outdated list policy?

The SharePoint agent uses outdated list policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.

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