Site collection is near the list/library limit

Last updated Oct 17, 2026 Policies

AI summary

A Site Collection can hold at most 2,000 lists and libraries combined, and no new ones can be created once the limit is reached. Delete unused lists and libraries or move content to separate sites before your Site Collection reaches 2,000 items. Rencore Governance identifies Site Collections with more than 1,950 items so you can take action while you still have room to work.

Severity: Low Operation Generally available

What it detects

Shows Site Collections that have nearly reached the Subsite limit of 2000 List/Library limit per Site Collection.

Why it matters

A site collection can hold at most 2,000 lists and libraries combined, and once it reaches that number new ones cannot be created. Delete lists and libraries nobody uses, or move content to separate sites before the limit stops people's work.

The rule

Every Site Collection that has more than 1950 Lists/Libraries and less than 2000 Lists/Libraries

In Rencore Governance

Details

Applies to	Site collection
Connector	SharePoint
Severity	Low
Category	Operation
Recommended	No
Recommended automation	None
License type	Standard

Other policies that check Site collection objects:

Confidential site referenced in Copilot agent (High)
Unused classic sites (Low)
SharePoint extranet sites (Information)
Classic sites (Information)
SharePoint site is inactive for more than 90 days (Medium)
Site collections with subsites (Information)
SharePoint site collection lacks sensitivity label (Medium)
SharePoint site collections near storage limit (High)
SharePoint site collections with disabled owners accounts (Low)
SharePoint site collection is owned by external users (High)
SharePoint site collections with less than 2 site owners (Medium)
SharePoint site collections without any owners (Medium)
SharePoint site collection contains more than 10 agents (Medium)
Site collection is unused with more than 1 GB (Medium)
Sites that have no hubsite configured (Information)
Site collection is near subsite limit (Low)
Site collections has reached the list/library limit (Medium)
Site collection has reached the subsite limit (Medium)

Frequently asked questions

What does the site collection is near the list/library limit policy detect?

The Site collection is near the list/library limit policy shows Site Collections that have nearly reached the Subsite limit of 2000 List/Library limit per Site Collection.

Which objects does the site collection is near the list/library limit policy check?

The Site collection is near the list/library limit policy checks Site collection objects from the SharePoint inventory and reports each one that matches its rule as a violation.

How severe is a violation of the site collection is near the list/library limit policy?

Violations of the Site collection is near the list/library limit policy have Low severity. The policy is in the Operation category.

Which module includes the site collection is near the list/library limit policy?

The Site collection is near the list/library limit policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.

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