SharePoint site is inactive for more than 90 days
AI summary
SharePoint site collections without activity for more than 90 days may contain outdated content that reduces Microsoft 365 Copilot response accuracy. Rencore Governance identifies these inactive sites so you can implement lifecycle management policies to archive or delete them.
What it detects
Detects SharePoint sites without activity for a defined period, which could impact content accuracy.
Why it matters
Inactive sites may contain outdated content that reduces Microsoft 365 CopilotsMicrosoft 365 CopilotMicrosoft 365 Copilot is the AI assistant in the Microsoft 365 apps. Rencore Governance covers it with the Copilot connector, part of the AI & Agents module.Read more response accuracy. Implement lifecycle management policies to archive or delete unused sites using Rencore Governance. Automate the identification of stale sites and enforce deprovisioning protocols to ensure only actively used sites remain accessible.
The rule
Every Site Collection where Last Used is more than 90 days ago
In Rencore Governance
Details
| Applies to | Site collection |
|---|---|
| Connector | SharePoint |
| Severity | Medium |
| Category | Response Accuracy |
| Recommended | Yes |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Site collection objects:
- Confidential site referenced in Copilot agent (High)
- Unused classic sites (Low)
- SharePoint extranet sites (Information)
- Classic sites (Information)
- Site collections with subsites (Information)
- SharePoint site collection lacks sensitivity label (Medium)
- SharePoint site collections near storage limit (High)
- SharePoint site collections with disabled owners accounts (Low)
- SharePoint site collection is owned by external users (High)
- SharePoint site collections with less than 2 site owners (Medium)
- SharePoint site collections without any owners (Medium)
- SharePoint site collection contains more than 10 agents (Medium)
- Site collection is unused with more than 1 GB (Medium)
- Sites that have no hubsite configured (Information)
- Site collection is near subsite limit (Low)
- Site collection is near the list/library limit (Low)
- Site collections has reached the list/library limit (Medium)
- Site collection has reached the subsite limit (Medium)
Frequently asked questions
What does the SharePoint site is inactive for more than 90 days policy detect?
What does the SharePoint site is inactive for more than 90 days policy detect?The SharePoint site is inactive for more than 90 days policy detects SharePoint sites without activity for a defined period, which could impact content accuracy.
Which objects does the SharePoint site is inactive for more than 90 days policy check?
Which objects does the SharePoint site is inactive for more than 90 days policy check?The SharePoint site is inactive for more than 90 days policy checks Site collection objects from the SharePoint inventory and reports each one that matches its rule as a violation.
How severe is a violation of the SharePoint site is inactive for more than 90 days policy?
How severe is a violation of the SharePoint site is inactive for more than 90 days policy?Violations of the SharePoint site is inactive for more than 90 days policy have Medium severity. The policy is in the Response Accuracy category.
Which module includes the SharePoint site is inactive for more than 90 days policy?
Which module includes the SharePoint site is inactive for more than 90 days policy?The SharePoint site is inactive for more than 90 days policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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