SharePoint site collections with less than 2 site owners
AI summary
SharePoint site collections with a single owner create governance risks because that person controls all access and decisions. When they become unavailable or leave, you cannot manage the site properly. This medium severity rule detects such situations and includes automation to ask for a second owner.
What it detects
Shows SharePoint site collectionsSite collectionA site collection is the top-level SharePoint container that holds a root site, its subsites, lists, libraries and files.Read more that have less than 2 site ownersWorkspace ownerA workspace owner is an owner of a Microsoft 365 workspace, such as a Team, a SharePoint site or a group.Read more.
Why it matters
A site with one owner depends on one person. When that person is away or leaves, nobody can grant access, answer questions about the content or decide what happens to the site. Add a second owner. The Send one email per Site Collection owner automation can ask the current owner to do it.
The rule
Every Site Collection that has less than 2 SharePoint Site Collection Owners
In Rencore Governance
Details
| Applies to | Site collection |
|---|---|
| Connector | SharePoint |
| Severity | Medium |
| Category | Operation |
| Recommended | No |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Site collection objects:
- Confidential site referenced in Copilot agent (High)
- Unused classic sites (Low)
- SharePoint extranet sites (Information)
- Classic sites (Information)
- SharePoint site is inactive for more than 90 days (Medium)
- Site collections with subsites (Information)
- SharePoint site collection lacks sensitivity label (Medium)
- SharePoint site collections near storage limit (High)
- SharePoint site collections with disabled owners accounts (Low)
- SharePoint site collection is owned by external users (High)
- SharePoint site collections without any owners (Medium)
- SharePoint site collection contains more than 10 agents (Medium)
- Site collection is unused with more than 1 GB (Medium)
- Sites that have no hubsite configured (Information)
- Site collection is near subsite limit (Low)
- Site collection is near the list/library limit (Low)
- Site collections has reached the list/library limit (Medium)
- Site collection has reached the subsite limit (Medium)
Frequently asked questions
What does the SharePoint site collections with less than 2 site owners policy detect?
What does the SharePoint site collections with less than 2 site owners policy detect?The SharePoint site collections with less than 2 site owners policy shows SharePoint site collections that have less than 2 site owners.
Which objects does the SharePoint site collections with less than 2 site owners policy check?
Which objects does the SharePoint site collections with less than 2 site owners policy check?The SharePoint site collections with less than 2 site owners policy checks Site collection objects from the SharePoint inventory and reports each one that matches its rule as a violation.
How severe is a violation of the SharePoint site collections with less than 2 site owners policy?
How severe is a violation of the SharePoint site collections with less than 2 site owners policy?Violations of the SharePoint site collections with less than 2 site owners policy have Medium severity. The policy is in the Operation category.
Which module includes the SharePoint site collections with less than 2 site owners policy?
Which module includes the SharePoint site collections with less than 2 site owners policy?The SharePoint site collections with less than 2 site owners policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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