SharePoint agent uses outdated site collection

Last updated Oct 17, 2026 Policies AI Governance

AI summary

Rencore Governance identifies SharePoint agents linked to site collections not updated in over a year, which can produce inaccurate responses. Use this rule to find stale agent data sources and update them to current repositories.

Severity: Medium Response Accuracy Generally available

What it detects

Identifies SharePoint agents linked to site collections that have not been modified in over a year, increasing response inaccuracy risks.

Why it matters

Agents using outdated site collections risk generating responses based on obsolete content. Organizations should use Rencore Governance to track stale data sources and enforce periodic content reviews to ensure Copilot agents access only updated SharePoint repositories.

The rule

Every SharePoint Agent that has any Used Sites Collections where Last modified is more than 1 years ago

In Rencore Governance

Details

Applies to	SharePoint agent
Connector	SharePoint
Severity	Medium
Category	Response Accuracy
Recommended	No
Recommended automation	None
License type	Standard

Other policies that check SharePoint agent objects:

SharePoint agent references more than two site collections (Medium)
SharePoint agent uses outdated list (Medium)
SharePoint agent references confidential site without approval (High)
SharePoint agent is not approved (Low)

Frequently asked questions

What does the SharePoint agent uses outdated site collection policy detect?

The SharePoint agent uses outdated site collection policy identifies SharePoint agents linked to site collections that have not been modified in over a year, increasing response inaccuracy risks.

Which objects does the SharePoint agent uses outdated site collection policy check?

The SharePoint agent uses outdated site collection policy checks SharePoint agent objects from the SharePoint inventory and reports each one that matches its rule as a violation.

How severe is a violation of the SharePoint agent uses outdated site collection policy?

Violations of the SharePoint agent uses outdated site collection policy have Medium severity. The policy is in the Response Accuracy category.

Which module includes the SharePoint agent uses outdated site collection policy?

The SharePoint agent uses outdated site collection policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.

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