Scanning

This guide sets up Rencore Governance from sign-in to your first scan: create a Workspace, connect your tenant and give consent.

General Settings Consent Microsoft 365

What the Power Platform scan error "Failed to create a Microsoft Dataverse system row representing user" means, and how to fix it.

Power Apps Power Automate

Why a Power Platform scan reports that the user cannot be created in Microsoft Dataverse, and how an admin fixes it by adding the user to the group.

Power Apps Power Automate

The Power Platform consent account cannot read a flow in its Dataverse environment, so Rencore Governance skipped the details of that flow.

Power Automate

What each Rencore Governance scan error message means, why it happens and how to fix it, for SharePoint, Teams and Power Platform scans.

A SharePoint scan could not read a site icon because policies or configuration on the tenant deny access to it.

SharePoint

A Microsoft Graph bug stops the scan of a SharePoint site collection with more than 12 subsites. How to fix it by moving subsites.

SharePoint

A Microsoft Graph bug stops the scan of Teams channel tabs that have no display name. How to fix it by removing the invalid tabs.

Teams

The inventory holds every object Rencore Governance scans, continuous and partial scanning keep it current, and segments filter it.

A 2025 notice: progressive scanning brings results into Rencore Governance while a scan is still running. It is now how every scan works.

Microsoft changed the API for sensitivity labels, so every connected Microsoft 365 tenant must reconsent for Rencore Governance to keep scanning them.

Consent Microsoft 365

Rencore Governance splits SharePoint and OneDrive scans into base jobs and files and folders jobs, and adds a new app for OneDrive files.

SharePoint OneDrive

Rencore Governance scans your Microsoft 365 tenant in the background, with a scan interval per object type, so there is no fixed update schedule.

Partial scanning updates the Rencore Governance inventory batch by batch while a scan runs, instead of waiting for the whole tenant to finish.

How Rencore Governance scans your tenant and manages throttling limits imposed by Microsoft 365.

What Microsoft 365 throttling is, why Microsoft limits API requests, and how it slows down or delays Rencore Governance scans.

How Rencore Governance groups connectors into scan buckets that run in parallel, to keep scans fast and stay within Microsoft API throttling limits.

Yes. Rencore Governance skips SharePoint libraries that only hold system content, such as hidden lists, app lists, catalogs and site assets. Pictures, site…

No, we tested Rencore Governance already with tenants of over 250,000 users. Rencore Governance scales its infrastructure automatically, but the amount of the…

Rencore Governance scans your tenant automatically. You set how often each object type is scanned, for example daily or weekly. The interval is a target, not a…

Connectors are not scanned in one fixed order. Rencore Governance groups connectors that use the same Microsoft API into a scan bucket. Connectors in the same…

Microsoft Graph is the Microsoft API that gives access to the data of the Microsoft 365 services. Rencore Governance reads most of your tenant through it, with…

Partial scanning is the Rencore Governance scanning engine that updates the inventory while a scan is still running. Inventory totals, policy results and…

A scan is how Rencore Governance reads metadata from a connected tenant into the inventory. Scanning is continuous, and there is no fixed time when all data is…

A scan bucket is a group of connectors that never scan at the same time because they share the same Microsoft APIs. Connectors from different buckets scan in…

A scan error means Rencore Governance could not read part of your tenant during a scan job. Some objects may then be missing from the inventory or out of date.

A scan interval is how often Rencore Governance aims to scan one object type, such as daily or weekly. The interval is a target, not a guarantee.

A sensitivity label is a Microsoft Purview classification, such as Confidential or Internal, that an organization applies to content and to containers such as…

Throttling is how Microsoft 365 limits the requests an application or user can send in a period of time. Rencore Governance pauses scanning when it is…