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Reference

ChatGPT library file

Last updated Preview Inventory ChatGPT Enterprise

AI summary

Rencore Governance tracks properties for ChatGPT library files including owner, file size, risk scores, and indexing state. Relationships to users and workspaces are documented, along with segments that identify problematic files such as those that failed to index or exceed 50 MB.

Files in ChatGPT user libraries, by owner, size, state and lifecycle

Part of the ChatGPT Enterprise inventory.

In Rencore Governance

The ChatGPT Library File inventory page in Rencore Governance: counts, trend, violated policies and the list of objects
The inventory page in a Rencore demo Environment, captured October 2026.

Scan settings

Default scanning interval Allowed scanning intervals Data removal during incremental scan
Daily Daily, Weekly, Bi-Weekly, Monthly, Never, Initial Yes

Properties

Property Type Description Automation placeholder
Key String Internal. {{ChatGPTLibraryFile.ApiKeyEncrypted}}
Created At DateTime {{ChatGPTLibraryFile.CreatedAt}}
Initially Scanned DateTime Shows when this object was initially found in a scan. {{ChatGPTLibraryFile.CreatedTime}}
Display Name String {{ChatGPTLibraryFile.DisplayName}}
Expires At DateTime {{ChatGPTLibraryFile.ExpiresAt}}
Size Double File size in bytes. Large files are a storage and an exfiltration question at the same time. {{ChatGPTLibraryFile.FileSizeBytes}}
ID String {{ChatGPTLibraryFile.Id}}
Belongs To Project Boolean True when the file was uploaded inside a project rather than to the personal library. {{ChatGPTLibraryFile.IsProject}}
Last scan update DateTime Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change. {{ChatGPTLibraryFile.LastModifiedTime}}
M365 User User {{ChatGPTLibraryFile.M365User}}
M365 User Name String {{ChatGPTLibraryFile.M365UserName}}
MIME Type String {{ChatGPTLibraryFile.MimeType}}
Risk Score Int32 Stores risk score {{ChatGPTLibraryFile.RiskScore}}
Risk Score Update DateTime Stores risk score update {{ChatGPTLibraryFile.RiskScoreLastUpdate}}
Risk Score Value String Stores risk score value like Low_Low {{ChatGPTLibraryFile.RiskScoreValue}}
State String Indexing state. A failed file is silently unavailable to the user who uploaded it. Allowed values: created, failed, indexing, ready. {{ChatGPTLibraryFile.State}}
Trashed At DateTime Set when the user has trashed the file. Trashed files still consume storage until they expire. {{ChatGPTLibraryFile.TrashedAt}}
Owner ChatGPT user {{ChatGPTLibraryFile.User}}
Owner Name String {{ChatGPTLibraryFile.UserName}}
Workspace ChatGPT Workspace {{ChatGPTLibraryFile.Workspace}}
Workspace Name String {{ChatGPTLibraryFile.WorkspaceName}}

Relations

Relation Connector Description
ChatGPT user ChatGPT Enterprise Every user in the connected ChatGPT workspace, with role, seat, spend and the Entra ID join
ChatGPT Workspace ChatGPT Enterprise The connected ChatGPT Enterprise workspace, its granted scopes and its coverage gaps
User Microsoft 365 All users registered in your tenant (internal, external)

Segments

Segment Description
Failed library indexing Library files that failed to index and are silently unavailable to the person who uploaded them
Large library files Library files over 50 MB
Trashed library files Library files the user has trashed but which still consume storage

Actions

This object does currently not have any actions.

Frequently asked questions

What is the ChatGPT library file object in Rencore Governance?

Files in ChatGPT user libraries, by owner, size, state and lifecycle. ChatGPT library file is an object type in the ChatGPT Enterprise inventory of Rencore Governance.

Which properties does Rencore Governance collect for ChatGPT library file?

Rencore Governance collects 21 properties for ChatGPT library file, such as Key, Created At, Initially Scanned and 18 more.

How often is ChatGPT library file scanned?

By default daily. You can change the scan interval of ChatGPT library file objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which module includes the ChatGPT Enterprise connector?

The ChatGPT Enterprise connector is part of the AI & Agents module of Rencore Governance, an add-on module on the Premium and Enterprise Plans. The connector is in preview.

Related pages

Related pages